PACKAGES
CIRCA PACKAGE 1
THU | FRI | SAT
Space Rental for 3 hours
Additional hours at current rates
Includes up to 80 chairs
Includes (10) 60” round tables
Includes 1 to 2 bartenders at 1 bar for 3 hours for first 100 persons at no additional charge
Includes 3 to 4 bartenders at 2 bars for 3 hours for first 200 persons at no additional charge
Wait staff included at no extra charge
Setup and breakdown of bar included
Buffet table at no additional charge
3 hours of setup time by client included on day of the event between the hours of 9AM – Noon
Next day breakdown by client included between 9AM – Noon, depending upon availability
CIRCA PACKAGE 2
SUN | MON | TUES | WED
Space Rental for 3 hours
Additional hours at current rates
Includes up to 80 chairs
Includes (10) 60” round tables
Includes 1 to 2 bartenders at 1 bar for 3 hours for first 100 persons at no additional charge
Includes 3 to 4 bartenders at 2 bars for 3 hours for first 200 persons at no additional charge
Wait staff included at no extra charge
Setup and breakdown of bar included
Buffet table at no additional charge
3 hours of setup time by client included on day of the event between the hours of 9AM – Noon
Next day breakdown by client included between 9AM – Noon, depending upon availability
COURTYARD & TENT AREA
Circa offers an ideal and outstanding courtyard area overlooking False River for tent placement and entertaining. Tent rentals available through Circa include 20’ x 40’ and 20’ x 20’. Pricing upon request.
TABLECLOTH OR SKIRT RENTAL
Per lap length
TABLECLOTH OR SKIRT RENTAL
Per floor length
BRIDAL PHOTOS
Prior to the wedding, scheduled time for photos both inside the building and the courtyard. Circa has ideal photographic opportunities with its rustic aesthetic and antique brick walls and spaces. A sure hit for photo ops!
WEDDING CEREMONY
30 minutes for guests to gather before the ceremony and 30 minutes for ceremony.
Reception begins immediately following the ceremony. Setup of up to 100 chairs included. (Chairs are already included in space rental)
CIRCA CHAIR REMOVAL
Tear down and removal of chairs by Circa. Typically this is necessary for a wedding reception prior to a larger event after the ceremony.
CIRCA SETUP
Circa setup of tables, chairs and tablecloths for up to 80 persons.
CIRCA BREAKDOWN
Circa breakdown of tables, chairs and tablecloths after event for up to 80 persons.
HONEYMOON BOX
At no additional charge, a honeymoon box can be provided for the bride and groom and the parents with chef selections from the chosen menu. No other foods are to be removed from the premises.
OUTDOOR COOKING
Outdoor cooking may incur additional charges; please contact us to discuss your needs.
FLOWER ARRANGEMENTS
If you would like Circa to provide you with flower arrangements for your next event, please contact us for pricing and options, which we can tailor to your taste and needs.
All prices and terms are subject to change at any time.
PAYMENT TERMS AND DEPOSIT
Deposit: A deposit is due at time of booking event to reserve your date. This is fully refundable within two weeks after the event, barring no issues. If the event is canceled prior to 30 days advance written notice, a portion will be refunded. Cancellation within 30 days of the event will cause forfeiting of the deposit. Payments by cash or check. Credit cards incur an additional 5% handling fee. Prices, terms and offerings are subject to change at any time.
SET UP AND BREAKDOWN
Circa provides up to 3 hours of setup by Client on the day of the event at no extra charge. Each additional hour of setup (dependent upon availability) incurs an additional charge. Setup times are between 9AM – Noon. There is no charge for setup and breakdown of buffet tables and bars. There is also a two hour breakdown by the client included. There is no charge for next day breakdown (between 9AM – Noon) by client, if Circa is not rented on that day.
EVENT SECURITY
The City of New Roads requires police security (2 deputies) during events of 50+ persons with a minimum of 4 hours. Circa will acquire the officers. It is the client’s responsibility to pay the officers directly. With the client’s permission, a small plate of food will be sent out to each officer midway through the event.
FREQUENTLY ASKED QUESTIONS
What is the guest capacity of Circa?
Circa will hold a maximum of 250 guests for a cocktail style party and 150 for a seated event. Tented outside area can hold a maximum of 100 for a cocktail style party and 60 for a seated event.
Can we bring our own alcohol, wedding cake, caterer or wine?
All alcohol must be purchased through Circa. Wedding cakes are accepted. All catering is to be provided by Circa. There is a corking fee for wines or champagnes that are brought in.
Can we have a DJ or Band?
Circa must approve all DJ and Band Services.
Do you require security?
Yes, by law, events over 50 guests require a security officer for a minimum of 4 hours. The minimum charge per officer is $120.00.
Is parking available for our guests?
There is ample parking on Morrison Parkway, Main Street and St. Mary’s Street.
What are the alcohol policies?
Identification is required for anyone appearing to be too young to purchase alcohol. Also, we have the right to refuse alcohol service to whoever we feel is intoxicated.
Do you charge the same rates for children?
Anyone under 18 years of age will be charged at a reduced rate for soft drinks, tea or water.
What are the event times?
Ceremonies will have 30 minutes and receptions will have 3 hours. Available times are between 10 AM and 11 PM.
When is the menu and bar selection due?
Menu and bar selections must be made 30 days prior to your event.
When the wedding couple leaves for their honeymoon, may we light sparklers or throw rice for the send off?
We prefer and require only the use of either bubbles or wands. Sparklers, confetti and rice may not be used on the premises, either inside or outside the building.
How do we reserve the space?
A security/damage deposit, a valid credit card, and signed contract will reserve your date and space. The deposit will be refunded within two weeks after the event, barring no issues.
When is the final guest count due?
The guaranteed number of guests is required 30 days prior to the event. The final number is the minimum amount of guests for which you will be billed.
What if the guest count increases then what was quoted for final payment?
There will be a lobby attendant counting guests as they arrive. If you go over the quoted number, you will need to pay the additional food and bar bill at the conclusion of the event.
What if I wish to hang decorations on the walls?
We cannot allow nails, tape, screws, etc. to be driven into the walls, however, fabrics can be draped in the overhead trusses.
May I use real candles?
Yes, for inside use only and only if they are enclosed in a glass or metal cylinder. Real candles may not be used outside.
Is there a projector or projector screen available?
We have a projector screen available for a rental.
Where can tuxedoes be rented?
Keys and Company
1111 Hospital Rd.
New Roads, LA 70760
(225) 638-8001
Is there a local florist that you can recommend?
Pap & Pris Florist
2211 Hospital Rd.
New Roads, LA 70760
(225) 638-6781
Is there a local vendor from whom engraved/printed wedding memorabilia like glasses and napkins can be purchased?
Keys and Company
1111 Hospital Rd.
New Roads, LA 70760
(225) 638-8001
Can you recommend a hotel or lodging nearby for out of town guests?
In addition to hosting your event we can also offer you lodging at Morel’s Courtyard Inn for your out-of-town guests. Feel free to come by to see the rooms. We can block a section for your guests at your request. When making reservations, please have your guests specify that they are with your group.
